Ashland School District Bond Promise

Bond Promise

Beginning in 2017, Ashland School District, with the assistance of school facility experts, analyzed the immediate and long term facility needs and created a Long Range Facility Plan.

District-wide Security
District-wide HVAC and Mechanical/Electrical/Plumbing Upgrades (includes focus on green technology and renewable energy)
District-wide Bathrooms
Technology Infrastructure
Replace/rebuild AMS South at size appropriate to number of students served
Accessibility and flexibility upgrades for AHS Humanities and Science Buildings
Seismic Upgrades for AHS Humanities and Science Buildings
Comprehensive renovation at Walker (and reconfigured point of entry)
Seismic Upgrades for Walker
Redesigned Helman classroom wing, entry, and secure circulation
Renovate Helman Quad C
Seismic Upgrades for Helman

Program UpdateS

Walk-through videos of school schematics

Ashland middle School

helman elementary school

About the Bond

The Bond Committee, made up of a wide cross-section of the Ashland community, worked to review the needs of the school district, related to the following goals:

Increase or improve health and safety
Prioritize flexibility and adaptability
Be sustainable and energy efficient
Promote inclusiveness
Promote financial stewardship
Standardize facility systems
Plan for the future

Cost Information: As with prior District bonds, the projected levy rate resulting from the District bonds is estimated to be at or below $2.00 per $1,000 of taxable assessed value. After thirteen years, the projected levy rate is estimated to reduce to $1.00 per $1,000 for the following twelve years.

Actual levy rates may differ due to actual interest rates and changes in taxable assessed values over the life of the bond.

Projects

Info and updates

Ashland Middle School + John Muir Outdoor School

Helman Elementary School

Ashland High School

Walker Elementary School

District-wide Projects

Ashland Middle School + John Muir Outdoor School

Project Scope

Replace/rebuild Ashland Middle School + John Muir Outdoor School to promote modern learning and operational efficiency
Design of new classroom space to replace 3 wings, approx. 65,000 sq. ft.
Campus security
Air Quality improvements and Climate resilience for existing buildings, including new construction
Required tech infrastructure

Timeline

Photos

Ashland School District — September | The Ashland Public Schools district and HMK met with Soderstrom Architects Ltd. + Arkitek: Design & Architecture and Adroit Construction for a CMGC kickoff meeting to discuss the project timelines and discuss the projects. Later that day, we met with both schools to review updated drawings and discuss the unique programs and priorities of both schools.

May | Construction Documents and Planning for Construction Phase The Designers have moved into the Construction Documents, the final phase of design, while continuing to refine the details. Planning for the construction phase is well under way, as the project team is evaluating options for relocating students during construction, taking inventory of existing items, and boxing up items to be moved or stored.

June | Preliminary construction activities for the project commenced this week with the removal of the obsolete underground diesel fuel storage tank laying in the future central courtyard area. The work by, Western States Environmental Services,LLC a local contractor, is being performed according to strict safety and environmental requirements.

July | Adroit Construction Co. has started clearing the north field, at Ashland Middle School, for the temporary classroom buildings that arrive later this month. They will be clearing the site, placing a rock pad and trenching for utilities in the next few weeks. These temporary classroom buildings will house students during the construction and renovation of the middle school and John Muir Outdoor School.

July | Adroit and sub-contractors continue to prepare for the temporary classrooms that arrived last week. The team has cleared the site and laid a rock foundation for the classroom buildings. Additionally, Van Row is laying pip for the sewer and water connections and Infinity Electric is working on providing power to the buildings. This week, more classroom buildings will arrive and Modern Building Systems will begin tying-in the buildings.

August | Temporary classroom buildings are onsite. Adroit Construction Co. and subcontractors Van Row Plumbing and Infinity are finishing utility connections and Modern Building Systems is connecting the buildings. These temporary classrooms will be available to students, when they return, while construction and renovation is occurring in the old 6th grade and admin building.

August | On the 28th, HMK, Adroit Construction Co., Soderstrom Architects Ltd. and Arkitek: Design & Architecture held a pre-bid meeting for subcontractors to see the project prior to submitting bids in September.

Updates

Current Activities
• Soderstrom Architects are on schedule to submit the permit set of documents to the City of Ashland in July.
• The Design Team completed the drawings for the temporary Modulars.
• Adroit and an independent constructability firm reviewed the 75% documents for clarity and buildability.

Activities Scheduled for Next Period
• Issue permit set to City of Ashland
• Begin temporary modular work. Additionally, begin work at Lincoln School for John Muir Outdoor School.

Highlights
• Design continues to be on schedule.
• Planning for relocation of students during construction.

Challenges
• Approve and implement solution for temporary relocation of students and staff during construction.

Schematics

Ashland Middle School

John Muir Outdoor School

Ashland Middle School

John Muir Outdoor School

Helman Elementary School

Project Scope

Renovate Helman quad C
Seismic upgrades for Helman
New secure classroom wing to replace 2 class room pods, approx. 23,000 sq. ft.
Campus security
Climate resilience for all buildings, rather than just new construction
Required tech infrastructure

Timeline

Photos

May | The Ashland Public Schools District has set sustainability as standard for all bond program projects. Using the Climate Energy Action Plan (CEAP), developed by the City of Ashland, as the framework, the district, HMK, Brightworks and the design teams have been strategizing and incorporating the targets in the CEAP Plan. Recently, Brightworks completed an energy model of the proposed new building at Helman Elementary School. The results demonstrate an Energy Use Index (EUI) that is less than half of the Oregon Energy Code!

June | At Helman Elementary the design phase is rapidly moving towards beginning construction. As part of the changes being made at the school, the playground will be renovated. HMK, BBT Architects and the Ashland School District are working with MRC Recreation to renovate the new playground. New structures and equipment will be carefully selected and laid out to influence imaginative play opportunities and also act as dual function recreation and physical education.

July | Helman Elementary School Addition and Renovation. The Helman Elementary School team met this week with BBT Architects and MRC Recreation to work towards a final design for the playground to replace the existing one as the new addition begins. The new playground will incorporate creative play opportunities as well as physical education. Additionally, the playground will be ADA accessible.

August | The Helman Elementary School Renovation and Addition project has almost completed the final design. Last minute details are being ironed out and the project will be applying for permits next month. Construction will begin late this fall starting with the site work to get the ground prepared for the new building. The new building will be comprised of nearly 23,000 square feet of new instructional space, commons areas, and special education space. The existing administration area will be getting renovated as well in order to provide a safer campus for students and staff and a more welcoming entrance to the school campus.

August | This week Western States Environmental, Inc. is removing an antiquated fuel storage tank at Helman Elementary School. The tank which was no longer in use was going to interfere with the planned addition to the school that is set to start construction this fall.

Updates

Current Activities
In June, the Construction Document (CD) phase began and is at 50% complete. This is the stage where BBT Architects and their consultants compile the finalized drawings and specifications that will be used for permitting, bidding and construction. Brightworks has been working with the Design Team to find ways to meet the Climate Energy Action Plan (CEAP) strategies for the City of Ashland. This includes the use of sustainable finishes and reducing embodied carbon in the project. Working with Rogue Planning, findings were generated and included with the zoning permit application. The Ashland School District, HMK and BBT Architects teamed up with MRC Recreation to work on designing a new playground since the construction will require removal and relocation of the existing playground. The new playground will incorporate physical education features and imaginative play opportunities.

Activities Scheduled for Next Period
The playground design will continue. BBT Architects and their consultant team will have a site visit to investigate existing conditions.

Highlights
• Zoning Permit Application
• 50% Construction Documents

Schematics

Ashland High School

Project Scope

Improved accessibility and flexibility for the Humanities and Science Buildings
Repurpose or reconfigure exisiting spaces for science program requirements
Upgrades for air quality, security, restrooms, and technology infrastructure

Timeline

Photos

July | Core Team Design Meeting. Utilizing a hybrid of in-person, with masks and social-distancing, and virtual conferences, the Core Team is meeting to kick of Schematic Design for the high school projects. The team reviewed existing drawings, identifying site logistics and challenges. Additionally, the team reviewed the Science classrooms to identify programmatic needs and requirements. The projects will include Seismic Improvements to the Science and Humanities building, ADA accessibility, restrooms renovations, Heating Ventilation & Air Conditioning (HVAC), Safety & Security and renovations.

July | Core Team Design Meeting, continued.

July | HMK, Arkitek: Design & Architecture and Kistler Small & White Architects met with the district and high school staff to walk the campus. The team discussed the project goals, identifying site accessibility and pathways, restroom renovations, safety and security.

Updates

Current Activities
• arkitek:design&architecture / kistler+small+white designers are revising the design schedule to reflect resumption of design activities in early July.
• Evaluation of Hazardous Materials investigation and Geotechnical investigation reports.
• Developing strategies for seismic upgrade of the buildings.
• Identify and review existing grades to determine ADA accessible pathways throughout the campus.

Activities Scheduled for Next Period
• Schematic Design will commence with additional design charrettes with the High School Core Team and site visits to evaluate existing classrooms and building conditions.

Highlights
• Onsite meeting to review existing site grades

Walker Elementary School

Project Scope

Comprehensive renovation
- Replacement of classroom wing, with new classrooms
- Redesigned entry
- New finishes, MEP systems, doors, windows, and roof
Seismic upgrades

Timeline

Photos

Ashland School District - Walker Elementary — November | BBT Architects was selected as the preferred firm. From this point forward, they will work with HMK and the Ashland School district on the exciting task of designing the renovation and upgrade of Walker Elementary. BBT will focus on preserving the historic building while at the same time modernizing the learning environment with the district’s mission statement, “Inspiring learning for life” as the forefront of the design. A Recommendation to Award Contract was issued and signed off based upon the decision by the scoring committee. Fee negotiations took place between HMK and BBT Architects. The District also went into contract with G2 Consultants to handle the HazMat portion of the project.

July | This week the Ashland School District, HMK, BBT Architects, Conley Engineering, KenCairn Landscape Architecture, ZCS Engineering and Adroit Construction met onsite at Walker Elementary School to review the site. As the design of the school renovations begin to take shape the design team was able to assemble and view the school. It was a great opportunity to see how the new design will impact the school and really improve the learning environment for the students and the community as a whole.

August | As the design for the Walker Elementary School continues to evolve, BBT Architects and Kramer and Company Historic Preservation Consultants are making sure to keep the historic significance of Walker Elementary. Pictured are some of the original pictures of Walker Elementary. The team will work hard to keep these historic features but also improve the building envelope, make the school more environmentally friendly, improve student and staff safety and create a state of the art learning environment for the students.

Updates

Current Activities
In June, the Core Design Team met twice to start the Schematic Design (SD) process. In SD, the Team takes the general program that was developed in pre-design and starts to formulate a tangible layout that meets the Program needs and improves the existing campus based on the Bond. Adroit Construction will now begin participating in the Design Process.

Activities Scheduled for Next Period
In July, the Core Design Team will continue the SD process. There will also be a workshop for Seismic, Mechanical, Electrical, Plumbing and Sustainability.

Highlights
• Schematic Design has begun.

District-wide Projects

Project Scope

Security enhancements
HVAC and mechanical/electrical/plumbing upgrades (focus on green technology and renewable energy)
Bathrooms renovation
Tech infrastructure with enhanced internet connectivity
Accessibility

Timeline

Updates

The Executive team began the district-wide HVAC, Restroom and Safety & Security projects, with requesting proposals from consultants.

Photos

Video updates

Play

community details

District-Wide

Ashland Middle School + John Muir Outdoor School

Helman Elementary

Ashland High School

Walker Elementary School

District-Wide

Bond Oversight Committee

DBOC Meeting Minutes

Interior Standards

Bond Oversight Committee

MEMBERS

Curtis Bacon
- Parent
- Community Member
- Professor
- ASD Budget Committee Member
Jill Franko
- Parent
- Community Member
- Local Business Owner (Self-employed)
- Willow Wind Community Association Board Member
Kathleen Kane
- Parent
- Community Member
- Local Business Owner (Self-employed)
Chris McKay, HMK
- Program Director
David McKay, HMK
- Principal In Charge
Steve Mitzel
- ASD Director of Operations
Kristi Nelson
- ASD Administrative Assistant
Ryan Schnobrich
- Parent
- Community Member
- Internal Auditor
Alana Valencia
- ASD Director of Finance
Dustin Way
- Parent
- Community Member
- Local Business Owner (Self-employed)
Jim Westrick
- Parent
- Ashland School Board Member
- Community Member
Samuel Bogdanove
- ASD Superintendent
Shane Hunter
- Parent
- Community Member
- Chief Financial Officer