Amity Elementary School

• New Security Updates Including (but not limited to):

• • Door Access Controls
  • Secured Vestibule at the Front Entry
  • Install a two-classroom modular to allow for additional capacity

Current Activities

We’ve completed the core of the renovation of the Elementary School, and now we’re finalizing key items like security cameras and intercom systems.
We’re also reviewing final change requests and handling billing to close out the project.

Amity Middle School Replacement

• Grades 6-8 join the High School campus to create a shared use facility
• Add student capacity through:

• • Eight new classrooms
  • Renovated science
  • Renovated gymnasium
  • Renovated existing classroom spaces

Coming soon!

General Program Update

The Amity School District Bond Program continues with its construction activities, focusing on enhancing school facilities to better serve our students and staff. The High School Gym is undergoing foundational development, with progress made on several fronts including infrastructure and utility setup.

Current Activities

• Highschool Gym: The gym’s construction is advancing with critical infrastructure work. After completing the footings, our team has installed essential utilities and is preparing for the next steps, which include waterproofing and laying the concrete slab.
• Summer Renovation Project: Preparations are in full swing for the summer renovation of the 1965 wing. This renovation is pivotal, aiming to modernize the facilities to meet contemporary educational standards. Detailed planning is being undertaken to ensure minimal disruption and efficient progress during this phase.

Additional Funding and Enhancements
The program has been bolstered by an injection of $350,000 in additional funding, received from the Energy Trust of Oregon and SB 1149. This funding is earmarked for significant HVAC upgrades in both the High School and Elementary School, targeting the 1965 and 2002 wings specifically. These upgrades are critical for creating a comfortable and conducive learning environment, further enhancing our schools’ sustainability and energy efficiency.

Scheduled Activities

• Integration of critical components, especially the elevator, is a priority, ensuring accessibility and project continuity.
• Ongoing weekly Owner-Architect-Contractor meetings enhance communication and project alignment.

Activities Scheduled for Next Period

As we move forward, our team remains focused on executing the current construction
phases while also gearing up for the intensive summer renovation project. The strategies
in place for managing long-lead items and scheduling ensure that we are well-prepared
for the tasks ahead. Our regular coordination meetings continue to be a cornerstone of
our project management approach, ensuring clear communication and alignment among
all stakeholders.

Highlights, Challenges, Solutions

CHALLENGES:
Site Constraints: The project site is relatively small, limiting the maneuverability for heavy machinery and storage for materials. This spatial constraint necessitates meticulous planning and precision in every phase of construction to maximize the limited space without compromising the safety or efficiency of our operations.

Water Retention System Complexities: The city’s requirements for an underground water retention system have introduced an additional layer of complexity to our construction plans. This system is essential for controlling the runoff during adverse weather, ensuring that excess water does not overwhelm the city’s drainage capacity or negatively impact the surrounding environment.

Challenges Faced: The installation process for this underground system must account for the natural water flow and storage capacity needed to handle runoff during storms. Our team is faced with the task of excavating, waterproofing, and backfilling with precision, all while working around the inherent limitations of the site. The image attached with the report highlights the preparatory work, showing the significant groundwork already laid down, with gravel in place and waterproofing measures being applied.

SOLUTIONS:
Conclusion: The Amity School District Bond Program is making steady progress, driven by careful planning, community collaboration, and strategic financial management. With additional funds secured for key upgrades, our focus is not just on expanding and modernizing our facilities but also on enhancing their efficiency and sustainability. The months ahead are crucial as we continue to build on our current momentum, aiming to deliver on our promise of improved educational environments for our community.

Amity High School Renovation

• Add Middle School to the campus to create a shared use facility
• Renovate existing HS
• Add square footage with new spaces including:

• • Library                                                                                        
  • Competition Gymnasium
  • Locker Rooms
  • Team Room
  • Art Classroom
  • Science Classroom
  • General Education Classrooms

Coming soon!

Current Activities

At the High School, with permits now secured, excavation and the digging of foundation footings have begun. This marks a significant step in the construction process. Additionally, a comprehensive submittal review and acceptance process is underway, ensuring that all aspects of the project meet the required standards and specifications. This phase is crucial for the smooth progression of the project.

Activities Scheduled for Next Period

Construction for the high school / middle school
• Begin Foundation excavation and water detention installation.
• Develop an FFE (Furniture Fixtures and Equipment) Matrix and scope.
• Hire additional Consultants needed for the construction Phase.
• Begin Construction.

Highlights, Challenges, Solutions

HIGHLIGHTS:
• Design Completion: The successful completion of the design phase for the High School/Middle School project has paved the way for the transition into the construction phase.
• Bidding Response: The strong response of over 200 bids for subcontracting reflects a healthy competitive environment and interest in the project.
• Budget Management: Being under budget by approximately $1.8 million showcases effective financial planning and provides a cushion for the upcoming phases.
• Elementary School Project Nearing Completion: With the renovation complete and final items being addressed, the project is on the verge of a seamless closeout.

CHALLENGES:
• Transition to Construction: As we transition into the construction phase, challenges such as unforeseen site conditions, coordination among various stakeholders, and adherence to the stringent safety and quality standards are anticipated.
• Permit Acquisition: Securing the necessary permits in a timely manner could pose a challenge, given the potential for bureaucratic delays.
• Final Change Requests and Billing: The review and approval of final change requests, along with the processing of billing to close out the Elementary School project, requires meticulous attention to ensure accuracy and compliance.

SOLUTIONS:
• Robust Planning: Implementing a robust planning and coordination mechanism to manage the transition to construction efficiently, ensuring all stakeholders are aligned and informed.
• Proactive Engagement: Engaging proactively with permitting authorities to expedite the process and address any concerns promptly.
• Detailed Review and Audit: Conducting a detailed review and audit of change requests and billing documents to ensure accuracy, compliance, and timely processing. Establishing clear communication channels for prompt resolution of any discrepancies or issues.